CREDIT ACCUMULATION AND CREDIT TRANSFER

Name of the Policy	Policy Number	Version	Issue Date	Review Date
Academic Appeals Procedure	THD -POL 002	B	July, 2022	Jan, 2025

Purpose

To provide guidelines for recognizing and awarding credit for prior learning and coursework from other center/organisation

Scope

This policy applies to all THD qualifications which are on the NQF framework. The policy facilitates the development of efficient and transparent processes both for the accumulation of credit within the qualifications and for the transfer of credits between qualifications on the NQF.

Criteria

Learners who have completed coursework at accredited institutions and meet specific criteria set by the receiving institution

Criteria for Transfer:

Minimum grades above B 70 percent/GPA 3
Course equivalency
Curriculum relevance not older than 15 years

Categories of Credit Transfer

Internal Transfer: From other institute to THD

External Transfer: From THD to other institute

Required Documents

Unit/subject/module outline/syllabus curriculum info
Results transcript
Accreditation certificate (if available)

Policy Statement

The NQF handbook, Bahrain states the definition of a credit, which is – “The value assigned to the amount or volume of learning required to complete a unit of learning or achieve a qualification.”

NQF Credits are used to reflect the volume of units and qualifications. In the context of the NQF, one NQF Credit equates to ten Notional Learning Hours.

The Credit Accumulation and Credit Transfer is a system whereby academic credits are awarded for qualifications or units which enable learners to transfer from qualification to qualification, institution to institution or gain exemption from part(s) of a qualification. It also takes into account that knowledge, skills and understanding can be developed through work opportunities and individual interests.

All NQF- accredited qualifications at THD are made up of units, which articulate learning outcomes and assessment criteria. On successful completion of each unit, the learner will be awarded credits.
Each unit will have a designated number of credits that will be outlined within the programme specifications.
Each qualification will have rules of combination which will specify the credits required to have achieved the full qualification, and this information will also be provided in the programme specification.
The qualifications are designed in such a way that they will allow learners to transfer these credits to other NQF programmes. The final decision regarding credit value that can be transferred rests with the receiving training provider/Institution providing the qualification for which credit transfer is sought.
Credit value will be provided on the learner’s certification documents, i.e., the certificate and transcript.
Learners will not be given partial credit if they do not complete a unit or programme.

The credit accumulation and credit transfer decisions are based on the achievement of learning and the evidence used to demonstrate the equivalence of learning from which exemption is sought

Roles and responsibility: Learners,Trainers,Admin, Credit Transfer Commitee

Learners

Responsibilities: Submit all required documentation (transcripts, course descriptions, etc.) and complete the credit transfer application accurately and on time.
Role: Active participant in providing all necessary information and following up on the application status.

Academic Advisors/Counselors

Responsibilities: Guide learners through the credit transfer process, ensuring they understand the requirements and deadlines.
Role: Support system to help learners make informed decisions about their education.

Admissions Office

Responsibilities: Review and verify submitted documents, ensure they meet eligibility criteria, and process the application.
Role: Gatekeeper to ensure all documentation is accurate and complete.

Academic Departments

Responsibilities: Evaluate the equivalency of transferred courses, validate curriculum relevance, and recommend approval or denial of credit transfer.
Role: Subject matter experts who assess the academic quality of transferred credits.

Credit Transfer Committee

Responsibilities: Final review and approval of credit transfer applications, ensuring that institutional standards are maintained.
Role: Decision-making body that ensures the integrity of the credit transfer process.

Credit Transfer Process and Timeline: 7days

Application Submission

Process: Learners submit their credit transfer application along with required documents to the Admissions Office.
Timeline: Typically, applications should be submitted at least 10days before the intended start date.

Preliminary Review

Process: The Admissions Office conducts an initial review of the application to verify the completeness of documentation and eligibility.
Timeline: 1 day

Academic Evaluation

Process: The application is forwarded to the relevant academic departments of trainers for a detailed evaluation of course equivalency and curriculum relevance
Timeline: 1 day -depending on the complexity of the courses being evaluated.

Committee Review and Decision

Process: The Credit Transfer Committee reviews the recommendations from the academic departments and makes the final decision.
Timeline: 4 days

Notification and Records Update

Process: Learners are notified of the decision, and accepted credits are recorded in the learner’s academic record by admin
Timeline: 1 day after the committee’s decision.

Appeal Process (if necessary)

Deadline: within 5 working days of the receiving the decision

Process: If a learner disagrees with the decision, they can submit an appeal, which will be reviewed by a designated appeals committee.
Timeline: Appeals are usually processed within 10 days.

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